KASQSite safety, in the crew's language

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Site onboarding

KASQ does not have one "site" record that every tool hangs off. Each tool keeps its own register, walk or board, named after the site, and each board has its own QR code. You can run as many sites as you like; the plan sets how many workers the registers hold, how many walks you start on Free, and how much space your photographs and certificates take. See plans and pricing.

A typical order for a new site:

1. Start the site register

Open the Site register and press ＋ New register. The one field is Company or site — for example "Fairview Groundworks — Plot 4". Press Start the register. You keep one register per site.

2. Add the crew

  • Type or paste the crew, one person a line: Name; position (the position is optional), and press Add crew.
  • Or upload the list you already have — Excel, CSV, Word or PDF. The names appear for you to check first.

A name already on the register is skipped. The number of workers across all your registers is capped by your plan; when the register is full, KASQ says so, and removing somebody who has left the site frees the place.

3. Add their certificates

Drop each person's certificates on their card, as PDFs or photographs. KASQ reads the course and the expiry date and shows you what it read before anything is written; fix anything it got wrong. Reading a certificate costs no questions: it is read on KASQ's own server, and no AI model sees it.

Sixty days before a ticket runs out it turns amber; once it has run out, red. The training matrix comes out as Excel whenever you want it, with the certificates beside it.

KASQ never confirms a card with the scheme that issued it: "read" and "confirmed" are never the same word.

4. Put the register's board up

Print the board (an A4 PDF) and hang it in the cabin. The crew scan the code and read the 3 Strikes board in their own language: what the rules are and where they stand. Certificates and evidence photographs stay with the office. Whoever holds the code can read the board, so New code replaces it and the old one stops working when you need it to.

5. Publish the Kit check register

Open Kit check. Drop in the reports of thorough examination — PDFs, photographs of the labels on the kit, or the register you keep in Excel — and check what KASQ read. Nothing is published until you have looked. Name the register after the site and publish it.

You get a board to put up where the kit is kept — a store, a container, a gate — with a QR code on it. Reminder emails go out thirty days before an examination runs out, again at fourteen, and on the day.

6. What a worker sees

A worker opens a board by scanning it, on their own phone.

  • Kit check: the worker types the number on the equipment and reads whether it is in date, with the examiner's page under it. If something looks wrong they report it, with a photograph if they like. Only the office takes a thing out of service, and from then on every phone reads OUT OF SERVICE — DO NOT USE.
  • Site register: the 3 Strikes board, in the crew's language.
  • Hand-arm vibration: the tools on the board; see Hand-arm vibration.
  • Take 5: the code on the printed sheet; see Take 5 / POWRA.

A site code, if you turn one on for Kit check, makes the worker's page ask for the code first ("This site asks for a code"). KASQ never prints the code on the board; you hand it out however suits you — at induction, on the permit, on a card in the container.

KASQ does not keep an induction record. Use your own induction; KASQ's boards and codes are what you hand over during it.

7. The rest of the site's paperwork

Languages on the crew's pages

The office works in English. The crew's pages speak English, Polish, Romanian, Lithuanian and Bulgarian — and Russian too on toolbox talks and Take 5.

This page as markdown · for AI tools: llms.txt · llms-full.txt